Vendor report shows bills still outstanding, bank balance is correct, and bank shows that all these bill have been paid, we need to know how to get these to show paid, when they tried to show this it wants to change the bank which is correct, can bills be marked paid without changing bank statements or anything else
Computers & Internet - Intuit - QuickBooks - QuickBooks Pro Edition 2009 Full Version for PC
Answers & Comments
Questions:
1) "Bank Balance is correct" Does this mean the bank balance in QuickBooks account matches your actual bank balance?
2) "bank shows that all these bills have been paid" Again does this mean that your bank statement shows they have been paid/deducted from the bank balance? Just making sure you are not just meaning that they are showing as paid in the Quickbooks register.
If the bills appear in the Quickbooks register as paid AND on your bank statement as paid then the unpaid bills that are showing up are duplicates and should be deleted.
There are a few things to check. Make sure the date on the vendor report is current. Make sure that each bill in question was not paid with a date in the future. Example: XYZ Co. Invoice number 123456 in the amout of $45 was paid on 7/17/2010. This bill can show up as unpaid as quickbooks is looking for bills unpaid as of todays date (6/17/2010) and since that bill was not paid until 7/17/2010 it will show on reports as unpaid.
It looks as tho you either have a duplicate bill, or a bill that was paid with a future date. Just pull up the bill payment in the Quickbooks register for the bank account that was used and make sure there are no payments with a date beyond today.
Make sense?
Let me know if further help is needed.
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If you look at the vendor in questions register then if the bills are duplicates you should see the same bill/amount listed more than once. One will be shown as bill pmt-check and the duplicate would just show as bill. But to answer your specific question, yes you can just double click the bill in the vendor list, then at the top click on "edit" then "delete bill".
Deleting an unpaid bill out of QuickBooks will not affect the bank balance of either the Quickbooks account or the Bank account. It will only reduce the accounts payable amount by the amount of the bill or bills that are deleted. So if you owe $1,000 in total of all bills in the system and you delete 3 bills that total $250 then you will be left with $750 showing in accounts payable.